Casual Hall Hire Agreement

Casual Hall Hire Agreement

Please read the below information carefully. If you have any questions please email the Hall Hire Manager.

Please complete the details at the bottom of the form.

By submitting the form you agree to all of the below conditions.

Conditions of Hire
1. The hire is limited to the hall area, use of the kitchen and function facilities
2. The facility can only be used at the agreed upon times
3. The facility cannot be used for any other purpose than as stated below
4. No Fire exit doors are to be blocked by chairs / tables etc
5. For non-Member evening hire, a $1000 Bond must be paid in cash prior to the event (fully refundable)
6. Hirers will be charged additionally for any extra expenses incurred from hiring out the rooms (eg in relation to security, cleaning, moving furniture, damage, breakages etc) with the charge being deducted from the bond or
recovered separately if greater than the bond
7. Smoking is not permitted under any circumstances inside the facility
8. No Illegal activity, particularly any sale of liquor, is permitted around minors
9. The Hirer is responsible for all Liquor license laws of NSW State, if they choose to BYO alcohol
10. No alcohol to be brought onto the premises without firstly seeking consent from the Hall Manager
11. Nothing owned by KDSLSC, including any exhibits or decorations, shall be removed from the facility
12. No eskies / or ice bins permitted on carpeted floor areas
13. Noise shall be kept to acceptable levels, in accordance with the Environmental Protection Act, and the hirer shall create no other nuisance during the period of hire
14. No loud noise after MIDNIGHT. The hall must be vacated by 1.30am
15. Cooking / food preparation on outside deck is permitted only with prior arrangement with Club representative at the time of hire

Damage
16. The Hirer will be liable for all damages / breakages
17. All damages must be reported to the KDSLSC Hall Manager immediately.
18. Any necessary repairs / replacements due to negligence (or otherwise) will be undertaken by the KDSLSC with the charge being deducted from the bond or recovered separately if greater than the bond.

Security
19. 21st birthday parties must have a minimum of 2 accredited Security personnel on the night.
20. Proof for Security will be in the form of a paid receipt.

Cleaning
21. On vacating the premises
a. The facility shall be left in a satisfactory and clean condition. Any items of furniture or equipment that have been moved shall be returned to their original positions, without damage to the items or the facility
b. All lights, fans, heaters and other electrical equipment must be switched off
c. All windows and doors shall be locked
Failure to do so will result in an extra charge

22. Hall cleaning must be complete by 9am the next day
23. All garbage is to be removed and placed in the Red bins provided
24. After emptying the rubbish bins the plastic liner should be replaced
25. Extra rubbish (that doesn’t fit into the Red bins provided) will need to be removed from premises by hirer
26. Empty recycling items (cans, bottles & cardboard) should be placed in the Yellow bins provided. If your event is not using the Surf Club Bar, there will be a fee charged for Council to collect the Yellow recycling bins
27. The kitchen floor is to be mopped. Bench tops cleaned, and all glasses, crockery to be washed and placed back in cupboards
28. Hall carpet is be vacuumed

Upon acceptance of the above terms you will be provided with a keypad entry code which will provide access via the
front door to the Hall, Kitchen, Deck and Toilets. Access to other parts of the facility is strictly prohibited.

KDSLSC agrees to;
1. Allow access to the Hall, kitchen and function facilities at the specified time noted on this Hall Hire Agreement.
2. Access to storage area as agreed.
3. Provide bins for the disposal of rubbish.
4. Provide liners for rubbish bins.
5. Provide a keypad entry code to gain access via the front door of the facility.

Obligations of the Hirer
Upon any failure by the Hirer to fulfill the terms and conditions, this agreement will be cancelled. If a representative or any officer of the KDSLSC deems it necessary to shut down a function with or without the aid of Police, the agreement will be cancelled.

Acknowledgement by Hirer
The Hirer acknowledges that the facility is in such a condition at the date of commencement of the hiring as to render it suitable for the purpose for which the Hirer intends to use it.
KDSLSC reserves the right to cancel bookings in the event that the facility cannot be made available. It will endeavor to give as much advance notice as possible in such situations.

Indemnity

The Hirer indemnifies the KDSLSC and its officers from and against all actions suits claims and demands of whatsoever nature arising out of the hiring of the facility.

  • Please enter your mobile phone number
  • Please enter your home adress
  • Please enter the nature of the event. eg. wedding, Baby shower, 40th Birthday
  • Please enter the number of guests expected
  • Please enter the date of your event
  • Please enter the event start time
  • Please enter the fuction end time
  • Declaration

    This casual hall hire agreement is between Kiama Downs Surf Club Inc. (herein referred as 'KDSLSC') AND The Hirer (as referenced in the Casual Hall Hire Details section above).
  • Please make a selection
  •